Procurements
Hello entrepreneur! Welcome to the City of Hamina's procurement website. Here you will find instructions for bidding when you want to offer us products or services.
Public procurement
The procurement unit, the City of Hamina, can choose whether to handle the services as its own production or to purchase them as procurement. Public procurement is the purchase of goods or services from outside the municipality or the commissioning of a contract. Signing cooperation agreements can also mean the procurement of a service.
The municipality can procure either through its own competitive bidding and contract, together with other procurement units, or through joint procurement from joint procurement units. The City of Hamina's procurements purchase various services for the municipality's residents and also acquire services and goods for our own services.
Instructions for bidders
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- Follow public procurement tenders on the City of Hamina website Hamina.fi/Work&Entrepreneurship/Procurements page Procurement Calendar. All tenders of the City of Hamina are announced on the HILMA website and Cloudia's Tarjouspalevlu portal. Also follow the market surveys on the page and participate in them according to your interest.
- When you find a suitable tender, read the request for tender and its attachments carefully.
- Submit your bid and attachments accurately and clearly in accordance with the rules and instructions, and within the deadline.
- Start submitting your bid well in advance. Read the procurement notice, the request for tender and its attachments carefully.
- If necessary, request additional information using the Procurement Calendar. Please note that additional information can usually only be requested during a specific, very limited period. The inquiry period often ends well before the deadline for submitting bids.
- Once you have prepared your offer and its attachments, read and check it very carefully. Compare it with the request for tender, its attachments and the procurement notice. Check that your offer meets the requirements and does not contain anything that has not been requested.
- Please note that your offer will be automatically rejected if it does not meet all the content and format requirements set out in the request for proposals. Your offer will also be automatically rejected if it is submitted after the deadline stated in the request for proposals.
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Local assistance with procurement tenders is provided by the development company Cursor Oy. Entrepreneurs in the city of Hamina can ask for help from business expert Sami Perttola by making an appointment, sami.perttola@cursor.fi, +358 40 190 2546.
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Public procurement in Procurement Finland is guided by the principles of transparency, fairness, non-discrimination and proportionality. Transparency principle requires that information regarding the procurement procedure is not concealed, the procurement is publicly announced, the tenderers are informed of the outcome of the tender and that the procurement documents are, in principle, public. The invitation to tender must be made openly available to all interested parties or to those who, for example, have been selected for the tender procedure in a restricted procedure. The implementation of the principle of transparency is limited by certain confidentiality requirements that have been identified in the legislation on the publicity of government activities.
The principle of equality In accordance with the provisions of the Directive, a call for tenders or other procurement documents may not be drawn up in such a way that the definition of the subject matter of the procurement places tenderers in an unequal position. The requirements set apply equally to all tenderers. Comparable cases may not be treated differently and different situations may not be treated in the same way, unless such treatment is objectively justified.
Non-discrimination principle requires the city to treat candidates and tenderers in the same way regardless of factors unrelated to the implementation of the procurement. Such factors include the nationality of the candidates or tenderers, their establishment in a Member State or region, and the treatment of candidates and tenderers from different localities in the same way as, for example, companies from the same municipality. The principle of non-discrimination has been interpreted to mean that the requirements set for the procurement must not be local, preferential or discriminatory.
Proportionality principle requires that the requirements of the procurement procedure are in proportion to the objective pursued. For example, when setting the suitability criteria for tenderers, the nature and value of the procurement must be taken into account, or the requirements relating to the content of the invitation to tender or the conditions of the tender procedure must be in proportion to the quality of the procurement. The principle of proportionality has been considered in case law to also mean taking into account the requirements of reasonableness. The requirements of the principle can be seen, among other things, in the provision of the Procurement Act, which prohibits contracting entities from setting excessively high turnover requirements for suppliers participating in a tender competition.
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The City of Hamina can send invoices to customers either as an e-invoice, direct payment or paper invoice. Paper invoices have a five euro invoicing surcharge. The customer can choose in which format they want to receive their invoice from the City of Hamina.
Public procurement tendering
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Procurement Act determines when a procurement must be put out to tender and this is based on national thresholds, which determine the need for competitive bidding. When the value of the procurement exceeds the threshold (60.000 euros), it must be put out to tender as required by law.The threshold is calculated according to the value of the contract. Exceeding it means that the procurement must be put out to tender through open competition.
Procurements below thresholds is called for small purchases (below the procurement threshold – 60.000 euros). Their competitive bidding is lighter than in the Procurement Act.
You can also ask for offers directly in the city (market survey) for certain procurements without open competition.
The city utilizes a joint procurement company Framework agreements tendered by Hansel, when it comes to large-volume procurement or when joining a framework agreement, cost benefits can be obtained. The city also participates Numera Services Ltd. belonging Sarastia Procurement Services for jointly procured products and services. The products and services specified in the procurement agreements are only purchased from the suppliers specified in the agreements. Those purchases that are not included in the scope of joint procurement are separate purchases. Separate purchases under 60.000 euros are put out to tender..
After the competition is over, the procurement unit will: procurement decision ja written procurement contractIn the procurement contract, the City of Hamina uses standard contract terms, the General Terms and Conditions of Public Procurement, JYSE.
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The city publishes information on the city's purchase invoices every month after the 15th. Open data can be found on the city's website.
Procurement calendars
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Procurement calendar 2026
Any company or association that meets the criteria predefined by the client, the purchasing entity, can submit a bid.
We inform entrepreneurs and associations about upcoming tenders for the year with procurement calendars. If you are interested in our procurement, Please contact the calendar contact person. The procurement calendar is updated once a year in January.
Tenderers must primarily follow the instructions of each invitation to tender. All tenders have announced the possibility for tenderers to ask questions related to the submission of a tender and the content of the invitation to tender. It is worth taking advantage of this opportunity, as this allows the tenderer to ensure that he or she has understood the content of the invitation to tender correctly and that the tender submitted corresponds to what was requested. All questions raised will be answered in such a way that the answers provided and any clarifications are available to all tenderers.
The City of Hamina publishes procurements exceeding the national (60.000 euros) and EU thresholds set out in the Procurement Act, as well as competitively priced small procurements below the threshold set out in the Procurement Act, in the procurement announcement channel HILMA and on the City of Hamina's Tender Service portal.
Can scrollPurchase object Estimated value Tender period (estimated quarter) Service unit Contact person Other information Transportation services for Hamina Tattoo performing groups and their furniture and musical instruments Q2 Events and culture Event Production Manager, 0400 608 997 Let's compete ourselves Hiltz's Way: Stabilization 200 000 € Q1 Regional services City Engineer, 044 767 6781 Let's compete ourselves Hiltzin Väylä: Construction of the Ensontie junction 250 000 € Q1 Regional services City Engineer, 044 767 6781 Let's compete ourselves Passenger transport (school and preschool children) 8- and 9-seater cars Q2 Education and training services Coordinator of Basic Education Administration, 050 535 1891 Joint Procurement/Numera Services Ltd. Loose furniture 40 000 € Q3 Property services Urban Development Manager, 040 199 1790 Joint Procurement/Numera Services Ltd. Street renovation site Uusi-Summa phase IV 800 000 € Q1 Regional services City Engineer, 044 767 6781 Let's compete ourselves Street renovation project Puutarhurintie-Jaakonkuja 450 000 € Q1 Regional services City Engineer, 044 767 6781 Let's compete ourselves Winter maintenance work on streets, avenues, properties, etc. Q4 Regional services Maintenance Manager (Traffic), 040 595 6367 Let's compete ourselves Changes and repairs to the Kellokallio site € 1 Q1 Property services Urban Development Manager, 040 199 1790 Let's compete ourselves Library material acquisitions Q3 Library services Library Services Manager, 040 199 1487 Joint Procurement/Numera Services Ltd. Renovation of the entrance to the Kokkokallio air raid shelter 45 000 € Q2 Property services Urban Development Manager, 040 199 1790 Let's compete ourselves Means of conveyance 50 000 € Q2/Q4 Regional services Maintenance Manager (Traffic), 040 595 6367 Let's compete ourselves Playground equipment, park furniture and annual inspections 80 000 € Q2 Property services Urban Development Manager, 040 199 1790 Joint Procurement/Numera Services Ltd. Traffic safety targets: Tenkkiilintie elevated pedestrian crossing 30 000 € Q1-Q2 Regional services City Engineer, 044 767 6781 Let's compete ourselves Building materials (timber and building supplies: tiling, concrete repair and leveling products, tools and fasteners) 150 000 € Q1 Property services Urban Development Manager, 040 199 1790 Let's compete ourselves Facade renovation at Rauhankatu 8 90 000 € Q2 Property services Urban Development Manager, 040 199 1790 Let's compete ourselves Bridge renovations: Sahan Underpass KaS-939 renovation 300 000 € Q1 Regional services City Engineer, 044 767 6781 Let's compete ourselves Telecommunications services 800 000 € Q1 Information management Information Management Manager, 040 687 4100 Let's compete ourselves Chartered trips (passenger transport) 35 000 € Q2 Administrative services Administration Specialist, 040 199 1394 Regional competition Work machines 365 000 € Q2/Q4 Regional services Maintenance Manager (Traffic), 040 595 6367 Let's compete ourselves Lighting replacements 250 000 € Q1 Regional services City Engineer, 044 767 6781 Let's compete ourselves Marinas: Construction of the winter storage area for boats on Telakkatie 300 000 € Q1 Regional services City Engineer, 044 767 6781 Let's compete ourselves Green area mowing and lawn cutting Q2 Regional services Maintenance Manager (Traffic), 040 595 6367 Let's compete ourselves Vehkalahti Junior High School lighting renovation 240 000 € Q2 Property services Head of Electrical Engineering, 040 199 1411 Let's compete ourselves Renovation of the roof of the Vehkalahtitalo building 200 000 € Q1 Property services Urban Development Manager, 040 199 1790 Let's compete ourselves -
Instructions from the City of Hamina
The city's guidelines consist of About the procurement principles of the City of Hamina and annual the city government's implementation instructions. The procurement principles outline the strategic priorities of the city's procurement. The policy aims to increase business cooperation and the city's vitality and well-being. The annual City Board implementation instructions define the procurement procedures for small-scale procurements that fall outside the Procurement Act.
City procurement organization and development
The service units of the City of Hamina form one common public procurement unit. The city uses a decentralized model, which means that each unit is responsible for its own procurement. Before making a procurement decision, it is ensured that the budget has been prepared to finance the procurement of goods or services. Procurement by the City of Hamina is carried out within the allocated budget and with the permission of the superior. The Mayor, the Director of Vitality, the Director of Education and Training and the Technical Director confirm the procurement limits for office holders and employees by separate decision.
You can find the supervisors responsible for the units' procurement in the procurement calendar.
Hamina City Business Services are responsible for developing procurement and business cooperation with entrepreneurs in Hamina. The objectives of the Hamina Vitality Program 2026-2030 guide the activities of the city organization. The vitality pledge signed by the city and the Hamina Entrepreneurs Association for the council term 2025-2028 promotes an entrepreneur-friendly atmosphere and strengthens the vitality of Hamina. You can find more information about entrepreneurship on the website Yrittäjänä Haminassa.